Why the Right Software Matters
In today’s fast-moving corporate world, meetings can either drive progress or cause delays. That’s why having the right board meeting software is no longer optional. It helps organizations manage meetings, share documents, and make decisions faster.
Whether you run a startup, nonprofit, or large enterprise, your board deserves tools that are simple, secure, and reliable. In this post, we compare five of the best solutions available today. We’ll explore what makes each one unique, so you can decide which fits your needs.
1. Boardable – Built for Nonprofits
Boardable is a popular choice for nonprofit organizations. Its clean interface and nonprofit-focused features make it ideal for volunteer boards.
Key Strengths
Boardable shines in simplicity. It offers meeting scheduling, document sharing, task management, and virtual meeting rooms—all in one place. Users love how easy it is to get started.
You can also build agendas, track attendance, and assign follow-up tasks. The mobile app keeps board members connected on the go.
Why It Works
It’s affordable and flexible. More importantly, it was built with mission-driven organizations in mind. If you run a nonprofit, Boardable might be exactly what you need.
2. OnBoard – Professional and Secure
If you’re looking for a full-featured solution with high-end security, OnBoard stands out. It’s often used by large companies, educational institutions, and government boards.
Key Strengths
OnBoard comes packed with advanced tools—agenda builders, secure document storage, real-time voting, and more. It integrates well with platforms like Zoom, Microsoft Teams, and Google Workspace.
Security is a major plus. It offers multi-factor authentication, encryption, and detailed user permissions.
Why It Works
Organizations that value transparency and compliance will benefit most. With OnBoard, you’re not just scheduling meetings—you’re improving governance.
3. Diligent Boards – Enterprise-Ready and Robust
Diligent Boards is trusted by Fortune 1000 companies. It focuses on corporate governance, compliance, and data protection.
Key Strengths
Diligent offers rich functionality for managing agendas, reports, and meeting minutes. It supports complex workflows and high-volume document sharing.
The platform also includes performance tracking and board evaluations. This helps leaders measure how effectively their board is working.
Why It Works
If you’re managing a global team or overseeing multiple entities, Diligent is a powerful, enterprise-grade option.
4. BoardPro – Great for Small to Mid-Size Teams
BoardPro is known for its ease of use and affordability. It caters to small businesses, charities, and schools that want to professionalize their board processes.
Key Strengths
Its intuitive layout makes it easy for anyone to use. Features include smart agenda templates, secure storage, automated minutes, and decision logs.
BoardPro helps you reduce time spent on admin work. Users report running more effective and focused meetings thanks to the built-in guidance.
Why It Works
For teams that want to work smarter without spending big, BoardPro is a cost-effective solution that doesn’t cut corners.
5. Govenda – Streamlined Governance for Modern Boards
Govenda (formerly BoardBookit) is designed for modern boards seeking a flexible and mobile experience.
Key Strengths
The platform offers document collaboration, secure messaging, voting tools, and compliance tracking. It’s fast, visually clean, and tailored for organizations that prioritize real-time updates.
Board members can access everything through mobile apps. This makes it easy to manage documents, prepare for meetings, and vote—even while traveling.
Why It Works
Govenda is perfect for companies that want a user-first design and agile meeting management.
Comparing the Essentials
Usability and Learning Curve
BoardPro and Boardable offer the easiest learning curve. Their clean designs make it simple to onboard new users.
OnBoard and Diligent, while more complex, provide more power and customization for advanced users. Govenda hits a balance between the two.
Security and Compliance
When it comes to security, OnBoard and Diligent lead the pack. Both offer enterprise-grade security, detailed audit logs, and compliance features. These are vital for regulated industries.
BoardPro and Boardable offer solid security but may not meet strict financial or government-level compliance needs.
Mobile Access and Remote Work
All five platforms provide mobile access. However, Govenda and OnBoard offer the most polished mobile experiences. They’re built for remote boards that work across devices.
Pricing and Affordability
Boardable and BoardPro are the most budget-friendly. They offer tiered pricing plans and nonprofit discounts.
OnBoard and Diligent are more expensive but come with more robust governance tools. Govenda is mid-range, with flexible pricing based on organization size.
How to Choose the Right Tool
Before picking a platform, ask yourself:
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What size is your board?
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Do you need compliance tracking or just better meeting notes?
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How important is mobile access?
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What’s your budget?
Answering these questions will help you narrow down the right choice.
If you’re a nonprofit, start with Boardable or BoardPro. If security and global collaboration matter more, OnBoard or Diligent are great picks. For teams wanting a sleek, modern tool, Govenda is worth trying.
The Future of Board Meetings
As remote work continues, board meeting software will only become more important. The right solution makes meetings smoother, decision-making faster, and communication clearer.
Gone are the days of messy PDFs, last-minute emails, and disorganized minutes. These tools are helping leaders run more strategic, productive boards.
Final Thoughts
Choosing the best board meeting software isn’t about picking the most popular one. It’s about finding a tool that matches your team’s needs.
Each of the five platforms we covered brings something valuable to the table. Whether you prioritize affordability, security, ease of use, or mobility—there’s a solution for you.
Take time to test free trials, read reviews, and get feedback from your team. With the right platform in place, your board will operate with more focus, transparency, and impact.
