Expanding your business to the United States opens doors to global markets, clients, and investors. However, before you can legally operate, file taxes, or open a U.S. bank account, you need a crucial identification — the US EIN Number.
If you’re an Indian entrepreneur planning to register a U.S. company, understanding what an EIN is, why it’s important, and how to obtain it is essential. This guide breaks down everything you need to know in simple terms. Moreover, we’ll show you how USAIndiaCFO, a trusted cross-border accounting and consulting firm, can help you get your US EIN Number quickly and without stress.
What Is a US EIN Number?
The US EIN Number stands for Employer Identification Number. It’s a unique nine-digit number issued by the Internal Revenue Service (IRS) to identify businesses for tax purposes in the United States.
Think of it as a business version of a personal Social Security Number (SSN). The EIN helps the U.S. government track your company’s financial activities, tax filings, and compliance status.
Every business entity — whether it’s a Limited Liability Company (LLC), Corporation (C-Corp or S-Corp), Partnership, or Nonprofit — requires an EIN. Even as a non-U.S. resident, you can apply for one from India if you own or manage a U.S.-registered business.
Why Do You Need a US EIN Number?
Many Indian entrepreneurs mistakenly think that the EIN is only required if you have employees in the U.S. However, that’s not true. The EIN serves several important purposes that apply to all business owners.
1. To File Taxes in the USA
Every U.S. company must file annual tax returns. The US EIN Number is required for this process, as it identifies your company in the IRS system.
2. To Open a U.S. Bank Account
Banks require an EIN to verify your business identity before allowing you to open an account. Without it, you cannot receive payments or process transactions in U.S. dollars.
3. To Set Up Payment Gateways
If you sell products or services online, you’ll likely use payment processors like Stripe, PayPal, or Amazon Pay. All these platforms require an EIN for business verification.
4. To Hire Employees or Contractors
If you plan to hire staff in the U.S., you must report employee taxes and payroll using your EIN.
5. To Build Business Credit
An EIN allows your company to build a business credit history, separate from your personal credit. This can help you access loans or partnerships in the future.
In short, your US EIN Number acts as your company’s identity for financial and legal activities in the United States.
Who Needs a US EIN Number?
You need a US EIN Number if you are:
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An Indian entrepreneur registering a company in the U.S. (LLC or Corporation)
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A freelancer or consultant working with U.S. clients
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An Amazon or eBay seller using a U.S. business entity
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A startup founder planning to raise funds from U.S. investors
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A non-resident running a U.S.-based online store or software company
If you fit into any of these categories, it’s time to apply for your EIN — and that’s where USAIndiaCFO can help.
Step-by-Step Process to Apply for a US EIN Number
Applying for a US EIN Number from India may seem complicated, but with the right guidance, it’s straightforward. Here’s how the process works:
Step 1: Register Your U.S. Company
Before applying for an EIN, you must have a registered business in the United States. Most Indian founders choose between:
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LLC (Limited Liability Company) – Ideal for freelancers and small businesses
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C-Corp (Corporation) – Best for startups planning to raise investment
USAIndiaCFO can help you register your company in states like Delaware, Wyoming, or Nevada — all of which are popular among foreign entrepreneurs.
Step 2: Prepare EIN Application Documents
To apply for an EIN, you need:
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Your company’s legal name and U.S. address
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Responsible party details (usually the owner or director)
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Business structure type (LLC, Corporation, etc.)
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Reason for applying for the EIN
Step 3: Submit Form SS-4 to the IRS
The IRS Form SS-4 is the official application for an EIN. It must be completed accurately and submitted to the IRS via fax or mail.
However, since Indian applicants don’t have a U.S. Social Security Number (SSN), filling this form correctly can be confusing. USAIndiaCFO handles this entire step on your behalf — ensuring there are no errors or delays.
Step 4: Receive Your EIN Confirmation
Once your application is processed, the IRS issues your EIN confirmation letter (Form CP 575). You’ll receive this by email or physical mail, depending on your chosen filing method.
Usually, USAIndiaCFO helps clients obtain their EIN in 7–10 business days — without needing to call the IRS or deal with complex documentation.
Common Mistakes to Avoid When Applying for a US EIN Number
Many first-time applicants make errors that delay their EIN approval. Let’s look at some common mistakes you can avoid:
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Incorrect business structure: Choosing the wrong type (e.g., LLC vs Corporation) can lead to tax mismatches.
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Missing information on Form SS-4: Leaving mandatory fields blank causes rejection.
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Wrong mailing address: The IRS requires a valid U.S. address; using an incomplete or virtual address can lead to issues.
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Multiple EINs for the same entity: Applying again when you already have an EIN can cause confusion.
To prevent such problems, work with experts like USAIndiaCFO, who ensure your EIN application is accurate and compliant from the start.
How USAIndiaCFO Helps You Get a US EIN Number Easily
Applying for an EIN from outside the U.S. can be time-consuming if you do it alone. The IRS often requires manual submission, faxing, and sometimes international verification calls. This is where USAIndiaCFO makes a real difference.
1. End-to-End Support
From company registration to EIN application, USAIndiaCFO handles the entire process for you. You don’t need to contact the IRS directly — their team takes care of it.
2. Expert Form Filing
They accurately prepare and submit the SS-4 Form, ensuring it meets all IRS requirements.
3. No SSN? No Problem!
Even if you don’t have a U.S. Social Security Number, USAIndiaCFO can still get your EIN approved using their proven non-resident filing process.
4. Quick Turnaround Time
With their experience and U.S. partnerships, you can get your EIN faster — typically within 7–10 days.
5. Additional Business Services
Beyond EIN application, USAIndiaCFO offers services like:
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U.S. company incorporation
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Business bank account setup
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Accounting and tax filing
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Virtual CFO services for ongoing financial management
This all-in-one approach makes it easy for Indian founders to run their U.S. operations confidently.
Benefits of Having a US EIN Number
Let’s quickly recap the major advantages of having a US EIN Number for your business:
✅ Open a U.S. bank account easily
✅ File U.S. taxes and stay compliant
✅ Hire employees or contractors legally
✅ Access payment gateways like Stripe and PayPal
✅ Build business credibility and trust
✅ Expand your business globally
With these benefits, obtaining an EIN isn’t just a legal formality — it’s a gateway to business success in the U.S.
Why Choose USAIndiaCFO
When it comes to cross-border company formation and accounting, USAIndiaCFO stands out as a trusted partner for Indian entrepreneurs. Their team includes accountants, tax experts, and business consultants who specialize in U.S. compliance for non-residents.
With USAIndiaCFO, you can:
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Register your U.S. company remotely
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Get your US EIN Number without hassle
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Set up your U.S. bank account
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Manage your accounting and compliance efficiently
Their transparent pricing, fast turnaround, and expert support make them the preferred choice for Indian startups and business owners expanding to the U.S.
Final Thoughts
Getting a US EIN Number is one of the first and most important steps when setting up a business in the United States. It enables you to open a bank account, file taxes, and build a solid business presence.
However, applying for it from India can be confusing — especially with IRS paperwork and state-level requirements. That’s why partnering with professionals like USAIndiaCFO can save you time, prevent mistakes, and give you peace of mind.
